FAQ Hosting an in-person Song Fight! Live
Posted: Thu Apr 02, 2015 1:13 pm
I thought we had some discussion of this somewhere but after a couple quick searches I can't seem to find it. It'd be helpful for future new hosts if there were a FAQ. If you've had experience hosting or helping host an in-person SF!L, or if you've been an attendee and want to help list all the details that are involved, please chime in. I can try to consolidate FAQs and tips and HOWTOs into this first/top post.
General Song Fight! Live Info:
- Timing: Song Fight! Live generally happens during the summer, typically during July or August. (Whenever your neck of the woods has the worst possible summer weather.)
- Duration: Song Fight! Live generally happens over two days, generally Friday and Saturday, with one major performance block on each day
-- Previous combinations have been:
--- two full band/electric night time performances
--- a full band/electric night time performance, and a daytime acoustic/unplugged performance
--- etc.
- Nickname: Song Fight! Live events generally get a nickname/subtitle in the form of "something and something", generally referring to the city where the event occurs (e.g. Feds and Shreds for DC, Weird and Wired for Auston, Beer and Coffee for Seattle, Yanks and Banks for NYC, etc.)
How is a host selected?
- Folks volunteer on the boards to host SF!L in their cities
- Community members weigh in on their preferences for where SF!L should happen, and describe their availability
- Selection is a combination of consensus, performer availability, and most importantly a volunteer host actually committing to the most important detail, securing a venue
What are you responsible for as host of Song Fight! Live:
- Secure a venue
-- Indoor venues preferred
-- Ideally at least one of the performances should be able to accommodate "full band" sets
--- room on the stage (or performance area) for a band of at least 4-5 people
--- ability to be loud during performance hours without neighbor/police issues (one time a "Song Fight Presents" show got shut down early by the cops because of noise complaints from neighbors)
-- Ideally we can get a 4-5 hour block of time for performances
--- past SF!L's have had 15-20+ sets over the course of two performance slots, with 20-30 minute sets, depending on total time available and total number of sets
-- Ideally we have a sound person
--- try to warn them that this is more like a festival or open mic, there will be lots of short sets with different lineups, if they can pay attention and remix for each act, we will buy them beer and food, etc.
-- We strongly recommend you check out a venue in person in advance to know what you/we are in for
-- It's really great if the venue has Wifi that they will let us use, for a live stream
- Pick the dates (generally two shows, either two nights or one night and one day)
- Secure a rehearsal space option for visitors and locals (not mandatory but highly recommended)
-- Most sets involve pick-up bands so rehearsals in town the day of and/or before SF!L can be extremely helpful
- Provide backline gear
-- See "Equipment" below for details
-- Maybe you find a venue and/or rehearsal space options that provide all the gear we need
-- If not, maybe you provide it yourself from your personal gear, borrow from friends, etc.
-- Maybe you rent equipment for the event
--- If you need help figuring out what to rent ask on the boards for guidance
-- Maybe you crowd fund the purchase/rental of gear for the event
- Food recommendations, preferably within walking distance of the venue (if food is not available AT the venue, which can be really handy if it's possible)
- Lodging recommendations
- Activities for folks while they're in town
-- Organize an activity (optional)
-- Suggest existing activities that folks may want to check out, individually or collectively
-- Past activities have included sports events and museum visits
- Financing
-- There may be costs for the event (paying for a venue if necessary, renting equipment if necessary, renting rehearsal space if available.)
-- You may be able to ask/beg the community for some/all of that financing
-- Consider though how much money you're saving by having SF!L in your town, since you do not have to buy plane tickets, rent a car, get a hotel, etc.
-- Hosting the event is usually cheaper than attending
Equipment:
- If any of the below does not make sense to you please ask on the boards for clarification
- PA
-- amplifier, mixer, speakers (the amp and mixer may be one unit, or, the speakers may be "powered" meaning they have amplifiers built in)
-- power and speaker cables to connect amp/mixer/speakers to AC and each other
-- mic+clip+stand+cable, at least two sets, preferably three, preferably boom stands too
- Instruments and backline:
-- drum kit (minimum: kick, snare, and hi-hat; preferably also 2-3 toms, ride and crash cymbals)
-- electric 6-string guitars tuned to standard tuning, minimum one, preferably two
-- at least a 1x12 combo guitar amp with cables and clean and distorted channels (or a distortion pedal), per electric guitar
-- fretted electric 4-string bass tuned to standard tuning
-- at least combo bass amp (1x15 or 2x10 preferred) with cables
-- 1 acoustic 6-string guitar tuned to standard tuning with a pickup and a cable
-- tuners and stands for all guitars
-- keyboard with a piano sound
Nice To Have:
- Event specific t-shirts featuring the nickname and roster and some cool art
- Promotional posters featuring the nickname and roster
- Food available at the venue
- 2-3 music stands (most folks perform using charts and printed lyrics)
General Tips:
A Song Fight! Live event is at a minimum more of a private party with a band than an actual "concert". Non-performers should be welcome, but you should not spend a lot of time and money putting up posters or advertising unless you enjoy doing so. Remember, you are hosting a two-day event that will consist of probably 8 solid hours of noodling amateur musicians. We want to hear each other, the public may not get so much enjoyment out of it. However, you should leave notices online in places where people may know of Song Fight. We have had people show up to events who have heard of some Song Fighters. And you want to have as good a chance as possible of having older fighters show up who haven't been around much recently.
We may not bring in much at the door for a venue but we more than make up for it in drink purchases, and food purchases too if food is available at the venue. We can additionally resort to crowd-funding if we need to pay for the venue, equipment rentals, and other costs.
Social media: Feel free to create events on social media sites (e.g. Facebook, etc.) but they should not be considered the primary/canonical online presence for the event. That should be here on the boards, with the core details available on the songfight.org homepage as well.
See also:
http://en.wikipedia.org/wiki/Song_Fight ... ht.21_Live
If you have other local fighters in your area consider enlisting them to help with the hosting duties if possible. Also, you may have to put some effort in to getting the venues to respect your booking with them. Keep in touch and make sure they still have your booking on their calendar periodically before the show. A couple times venues have flaked on us and we've had to scramble last minute for other options.
The MC of the event
If Spud is present, he is traditionally the MC, otherwise, if JB is there, he may want the job, otherwise, it usually falls to the host/one of the hosts, or if they don't want to do it, a volunteer from the performers. The MC usually welcomes everyone at the beginning of each portion of the event, and introduces each act. If they are organized and ambitious they can provide a bio of the act and/or some Song Fight facts about them. Sometimes the MC helps keep an eye on set times and helps get bands off the stage when their time is up, to keep the show running smoothly. The MC also usually speaks at the close of each portion of the event.
The Live Fight
The live fight traditionally happens at the end of the second portion of the event. It's usually run by the MC. Everybody who has a song signs up on a signup sheet. Either the signup order is the performance order or the MC randomizes the order of the performers. The MC then calls the performers up to the stage to perform their songs. When everybody has performed their songs, the MC then calls up one representative from each act that performed to stand on stage all together. The MC then asks for the audience to vote with their applause, going through each representative one at a time. If it's not clear who the winner is, the MC will kick off stage folks who clealry received less applause, and repeat the process until there is a clear winner. The MC then announces the winner and everybody goes crazy and then the serious drunkenness starts.
The local host(s) of the event get to pick the live fight title, which usually has some kind of local bent to it. The title usually goes up on songfight.org anywhere from a few days to a week before the event. Also, there is usually an optional challenge of "live performance" for the fight. If somebody is recording the show, that person can opt to make the live fight recordings available for folks who want them, so they can be used to enter the online fight.
A/V and Social Media
It's really nice to have a live stream of the event, one that gets recorded too so folks can watch later. Many folks will be unable to attend and we usually have a decent number of them tuning in to the live stream and/or watching the show after the fact. Ideally the venue has Wifi that they let us use, so someone can set up a laptop or smartphone somewhere, plugged in to the wall (so it doesn't run out of battery), and streaming the event, preferably to a service where folks can watch without having to sign in. One option is to stream to the Song Fight Facebook page. This is relatively straightforward to set up and works reasonably well, allows folks with Facebook accounts to interact with the stream, allows for recording the stream for watching later, and is public and doesn't require a Facebook account to view. If you do not have admin access to the Song Fight Facebook page ask a fightmaster for it. It's particularly nice to be able to delegate managing the live stream to 1-2 people who can be mostly focused on that. Live streams tend to be fickle and shut off randomly and need to be restarted. As a host you will likely be primarily occupied with MC'ing and/or helping with the setup/teardown between sets, working with the venue people on anything that's coming up, etc.
It's also great if one or more people can be tasked with getting a decent photo of every set, and posting them to the boards and/or social media (we have Facebook and Twitter accounts for Song Fight, ask a fightmaster for access if you need it). Hosts can select an "official" hashtag for everyone to use too when posting to social media. That makes it easier for participants and those not able to attend to follow along.
Sometimes we've been able to make high quality video recordings of the shows as well (mostly courtesy of glennny and his camera, thanks glennny!). If that's something you have the capacity to make happen it's a great bonus for people to have videos of their sets. It's a lot of work though to manage setting up the camera in a good spot, starting and stopping the camera for every set, making sure it's working the whole time, making sure it's plugged in and/or have battery charge, making sure it has space to record, etc. For both a live video and for video recording, keep sound recording quality in mind. If you're able to use something better than the phone/computer/camera's built-in mic that's great, and/or if you can get a mix off the soundboard to use that can also be nice (although sometimes those mixes are basically only vocals and so aren't actually useful). Also, processing and uploading all the videos is very time consuming. If you can find someone or someone can volunteer for any/all of that it can be very helpful.
General Song Fight! Live Info:
- Timing: Song Fight! Live generally happens during the summer, typically during July or August. (Whenever your neck of the woods has the worst possible summer weather.)
- Duration: Song Fight! Live generally happens over two days, generally Friday and Saturday, with one major performance block on each day
-- Previous combinations have been:
--- two full band/electric night time performances
--- a full band/electric night time performance, and a daytime acoustic/unplugged performance
--- etc.
- Nickname: Song Fight! Live events generally get a nickname/subtitle in the form of "something and something", generally referring to the city where the event occurs (e.g. Feds and Shreds for DC, Weird and Wired for Auston, Beer and Coffee for Seattle, Yanks and Banks for NYC, etc.)
How is a host selected?
- Folks volunteer on the boards to host SF!L in their cities
- Community members weigh in on their preferences for where SF!L should happen, and describe their availability
- Selection is a combination of consensus, performer availability, and most importantly a volunteer host actually committing to the most important detail, securing a venue
What are you responsible for as host of Song Fight! Live:
- Secure a venue
-- Indoor venues preferred
-- Ideally at least one of the performances should be able to accommodate "full band" sets
--- room on the stage (or performance area) for a band of at least 4-5 people
--- ability to be loud during performance hours without neighbor/police issues (one time a "Song Fight Presents" show got shut down early by the cops because of noise complaints from neighbors)
-- Ideally we can get a 4-5 hour block of time for performances
--- past SF!L's have had 15-20+ sets over the course of two performance slots, with 20-30 minute sets, depending on total time available and total number of sets
-- Ideally we have a sound person
--- try to warn them that this is more like a festival or open mic, there will be lots of short sets with different lineups, if they can pay attention and remix for each act, we will buy them beer and food, etc.
-- We strongly recommend you check out a venue in person in advance to know what you/we are in for
-- It's really great if the venue has Wifi that they will let us use, for a live stream
- Pick the dates (generally two shows, either two nights or one night and one day)
- Secure a rehearsal space option for visitors and locals (not mandatory but highly recommended)
-- Most sets involve pick-up bands so rehearsals in town the day of and/or before SF!L can be extremely helpful
- Provide backline gear
-- See "Equipment" below for details
-- Maybe you find a venue and/or rehearsal space options that provide all the gear we need
-- If not, maybe you provide it yourself from your personal gear, borrow from friends, etc.
-- Maybe you rent equipment for the event
--- If you need help figuring out what to rent ask on the boards for guidance
-- Maybe you crowd fund the purchase/rental of gear for the event
- Food recommendations, preferably within walking distance of the venue (if food is not available AT the venue, which can be really handy if it's possible)
- Lodging recommendations
- Activities for folks while they're in town
-- Organize an activity (optional)
-- Suggest existing activities that folks may want to check out, individually or collectively
-- Past activities have included sports events and museum visits
- Financing
-- There may be costs for the event (paying for a venue if necessary, renting equipment if necessary, renting rehearsal space if available.)
-- You may be able to ask/beg the community for some/all of that financing
-- Consider though how much money you're saving by having SF!L in your town, since you do not have to buy plane tickets, rent a car, get a hotel, etc.
-- Hosting the event is usually cheaper than attending
Equipment:
- If any of the below does not make sense to you please ask on the boards for clarification
- PA
-- amplifier, mixer, speakers (the amp and mixer may be one unit, or, the speakers may be "powered" meaning they have amplifiers built in)
-- power and speaker cables to connect amp/mixer/speakers to AC and each other
-- mic+clip+stand+cable, at least two sets, preferably three, preferably boom stands too
- Instruments and backline:
-- drum kit (minimum: kick, snare, and hi-hat; preferably also 2-3 toms, ride and crash cymbals)
-- electric 6-string guitars tuned to standard tuning, minimum one, preferably two
-- at least a 1x12 combo guitar amp with cables and clean and distorted channels (or a distortion pedal), per electric guitar
-- fretted electric 4-string bass tuned to standard tuning
-- at least combo bass amp (1x15 or 2x10 preferred) with cables
-- 1 acoustic 6-string guitar tuned to standard tuning with a pickup and a cable
-- tuners and stands for all guitars
-- keyboard with a piano sound
Nice To Have:
- Event specific t-shirts featuring the nickname and roster and some cool art
- Promotional posters featuring the nickname and roster
- Food available at the venue
- 2-3 music stands (most folks perform using charts and printed lyrics)
General Tips:
A Song Fight! Live event is at a minimum more of a private party with a band than an actual "concert". Non-performers should be welcome, but you should not spend a lot of time and money putting up posters or advertising unless you enjoy doing so. Remember, you are hosting a two-day event that will consist of probably 8 solid hours of noodling amateur musicians. We want to hear each other, the public may not get so much enjoyment out of it. However, you should leave notices online in places where people may know of Song Fight. We have had people show up to events who have heard of some Song Fighters. And you want to have as good a chance as possible of having older fighters show up who haven't been around much recently.
We may not bring in much at the door for a venue but we more than make up for it in drink purchases, and food purchases too if food is available at the venue. We can additionally resort to crowd-funding if we need to pay for the venue, equipment rentals, and other costs.
Social media: Feel free to create events on social media sites (e.g. Facebook, etc.) but they should not be considered the primary/canonical online presence for the event. That should be here on the boards, with the core details available on the songfight.org homepage as well.
See also:
http://en.wikipedia.org/wiki/Song_Fight ... ht.21_Live
If you have other local fighters in your area consider enlisting them to help with the hosting duties if possible. Also, you may have to put some effort in to getting the venues to respect your booking with them. Keep in touch and make sure they still have your booking on their calendar periodically before the show. A couple times venues have flaked on us and we've had to scramble last minute for other options.
The MC of the event
If Spud is present, he is traditionally the MC, otherwise, if JB is there, he may want the job, otherwise, it usually falls to the host/one of the hosts, or if they don't want to do it, a volunteer from the performers. The MC usually welcomes everyone at the beginning of each portion of the event, and introduces each act. If they are organized and ambitious they can provide a bio of the act and/or some Song Fight facts about them. Sometimes the MC helps keep an eye on set times and helps get bands off the stage when their time is up, to keep the show running smoothly. The MC also usually speaks at the close of each portion of the event.
The Live Fight
The live fight traditionally happens at the end of the second portion of the event. It's usually run by the MC. Everybody who has a song signs up on a signup sheet. Either the signup order is the performance order or the MC randomizes the order of the performers. The MC then calls the performers up to the stage to perform their songs. When everybody has performed their songs, the MC then calls up one representative from each act that performed to stand on stage all together. The MC then asks for the audience to vote with their applause, going through each representative one at a time. If it's not clear who the winner is, the MC will kick off stage folks who clealry received less applause, and repeat the process until there is a clear winner. The MC then announces the winner and everybody goes crazy and then the serious drunkenness starts.
The local host(s) of the event get to pick the live fight title, which usually has some kind of local bent to it. The title usually goes up on songfight.org anywhere from a few days to a week before the event. Also, there is usually an optional challenge of "live performance" for the fight. If somebody is recording the show, that person can opt to make the live fight recordings available for folks who want them, so they can be used to enter the online fight.
A/V and Social Media
It's really nice to have a live stream of the event, one that gets recorded too so folks can watch later. Many folks will be unable to attend and we usually have a decent number of them tuning in to the live stream and/or watching the show after the fact. Ideally the venue has Wifi that they let us use, so someone can set up a laptop or smartphone somewhere, plugged in to the wall (so it doesn't run out of battery), and streaming the event, preferably to a service where folks can watch without having to sign in. One option is to stream to the Song Fight Facebook page. This is relatively straightforward to set up and works reasonably well, allows folks with Facebook accounts to interact with the stream, allows for recording the stream for watching later, and is public and doesn't require a Facebook account to view. If you do not have admin access to the Song Fight Facebook page ask a fightmaster for it. It's particularly nice to be able to delegate managing the live stream to 1-2 people who can be mostly focused on that. Live streams tend to be fickle and shut off randomly and need to be restarted. As a host you will likely be primarily occupied with MC'ing and/or helping with the setup/teardown between sets, working with the venue people on anything that's coming up, etc.
It's also great if one or more people can be tasked with getting a decent photo of every set, and posting them to the boards and/or social media (we have Facebook and Twitter accounts for Song Fight, ask a fightmaster for access if you need it). Hosts can select an "official" hashtag for everyone to use too when posting to social media. That makes it easier for participants and those not able to attend to follow along.
Sometimes we've been able to make high quality video recordings of the shows as well (mostly courtesy of glennny and his camera, thanks glennny!). If that's something you have the capacity to make happen it's a great bonus for people to have videos of their sets. It's a lot of work though to manage setting up the camera in a good spot, starting and stopping the camera for every set, making sure it's working the whole time, making sure it's plugged in and/or have battery charge, making sure it has space to record, etc. For both a live video and for video recording, keep sound recording quality in mind. If you're able to use something better than the phone/computer/camera's built-in mic that's great, and/or if you can get a mix off the soundboard to use that can also be nice (although sometimes those mixes are basically only vocals and so aren't actually useful). Also, processing and uploading all the videos is very time consuming. If you can find someone or someone can volunteer for any/all of that it can be very helpful.